Dept/ Agency: Pubic Safety/Division of Police Action: ( ) Ratifying (X) Authorizing ( ) Amending Type of Service: Authorizing award of contract Purpose: To provide the Public Safety Department, Police Division, with a Software Document Management System for its Rules & Regulations, General Orders and Policies & Procedures Entity Name: PowerDMS, Inc. Entity Address: 101 South Garland Avenue, Suite 300, Orlando, Florida 32801 Contract Amount: Amount not to exceed $50,200.00 for the first year of the contract, and $25,800.00 annually, for second through fifth years of contract. Funding Source: 2017 Budget/Division of Police Contract Period: Five (5) years, commencing on the date the Newark Police Division provides vendor with formal Notice to Proceed. Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS (X) Fair & Open ( ) No Reportable Contributions (X) RFP ( ) RFQ ( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A Additional Information: Vendor selected through competitive contracting process, with permission of the Division of Local Government Services (DCA Waiver attached) and the Municipal Council by Resolution 7R11-a adopted on 070914 (copy attached).